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Job Vacancies in WCPT, Applications close 16th January 2017

Business Support Officer

WCPT is an international professional association representing the physical therapy (physiotherapy) profession.  Founded in 1951 it is a UK Registered Charity and its members are 112 national physical therapy associations.  This is a new role that will be instrumental in facilitating the smooth running of WCPT and managing the work for the CEO, President, Board and key committees.

Description of the position:
The position is instrumental in assisting the smooth running of WCPT and managing the work for the CEO, President and Board and key committees.
You will use your project management experience, initiative, confidence and organisational skills to  support the organisation. You will provide coordination, leadership and administrative support to a variety of projects and activities related to the operation of the organisation and the services provided. These include the governance requirements of the organisation, operational logistics and WCPT congress.
This will require liaising with staff, member organisations and Board/Committee members.

Main responsibilities:

1. Administrative support to CEO, President and Board members:

1.1. Scheduling of all Board and supporting Committee meetings both via teleconference and face-to-face.
1.2. Coordination and management of travel, accommodation, food and beverage
requirements for Board/Committee meetings.
1.3. Preparing papers for meetings, including formatting for house style and editorial work.
1.4. Taking minutes at some meetings.

2. Project management:

2.1. Work with Project Manager and Membership Coordinator to set up governance
activities on Teamwork® (project management software) and their ongoing management.
2.2. Work with the CEO and Board to develop project plans for new activities arising from the strategic and business plans.
2.3. For all WCPT activities ensure a focus on key performance indicators is implemented.
2.4. Ensure that the range of services provided to WCPT and WCPT Trading Ltd by
suppliers is delivered to timescale and within budget.
2.5. Ensure WCPT and Congress risk assessments are completed to agreed timelines.
2.6. Assist with administrative management of external relations, including setting up a tracking log that can be maintained and updated.
2.7. Assist with congress related activities as directed by the CEO/Director Professional Policy.

3. Business services:

3.1. Support in organising and making appointments or scheduling meetings for the CEO, President and Board members, including supporting preparations.
3.2. Coordination and management of travel, accommodation, food and beverage
requirements for those representing WCPT.
3.3. Carrying out background research to support initiatives and presenting findings.
3.4. Preparing presentations in support of activities.
3.5. Liaising with member organisations, regions, subgroups and networks as required by the CEO.
3.6. Management of general enquiries.
3.7. Maintenance of office systems, including data management and filing.
3.8. Maintaining office manuals, including office procedures and staff handbook.
3.9. Promote the image of WCPT in all activities and contribute to the overall development of the organisation undertaking any reasonable duties, as required and agreed, to support the work of WCPT.

4. Accreditation service:

The WCPT accreditation service offers education providers the opportunity to apply for review of physical therapist professional entry level education programmes against WCPT guidelines. Successful programmes are awarded recognition that they meet an
internationally agreed standard.

4.1. Manage the day to day administration of the entry level programme accreditation
process in liaison with the Professional Adviser.
4.2. Liaise with education providers about their applications and establish a schedule for each review in consultation with the Professional Adviser, education provider and
4.3. Prepare accreditation report templates for review team members.
4.4. Receive review reports from the review team members.
4.5. In liaison with the Professional Adviser format review reports as required for the
Accreditation Committee.
4.6. Coordinate review team visit arrangements, including travel and accommodation for members of the review team.
4.7. Arrange meetings of the Accreditation Committee, preparing all paperwork as
4.8. Respond to queries regarding the accreditation service including sending an
application pack as required.
4.9. Check applications are complete, follow up outstanding items and send completed applications to reviewers.
4.10. Liaise with office staff to prepare certificates for both services.
4.11. Maintain the accreditation activity schedule.

The salary is £30,000 with 5.6 weeks' paid leave per year.

To apply send a letter of application, maximum 2 pages, setting out your interest in the position and addressing how you meet the person specification and requirements of the position. Submit this with a copy of your curriculum vitae, maximum 4 pages, to by 16 January 2017.

Please contact Jonathon Kruger, Chief Executive Officer to clarify any details.


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